| TIME | ACTIVITY | RESPONSIBLE |
| 7:00 – 9:00 am | Registration of all Present | Diana and Edna |
| Opening of the AGM with the COSECSA anthem | CEO |
| Welcoming of fellows and members | President |
| Apologies for absence and confirmation of quorum | SG/CEO |
| Communication from the President | President |
| Confirmation and signing of the Minutes of the past AGM | Secretary General |
| Matters arising from the minutes of the last meeting | Secretary General |
| Presentation of the report of the Secretary General | Secretary General |
| Presentation of the Report of the Registrar | Registrar |
| Presentation of the report of the Treasurer | Treasurer |
| Acceptance of Lesotho as a constituent member of COSECSA | President |
| Vote of thanks | Past president |
| AGM ends | |
| OPENING AND GRADUATION CEREMONY |
| 9:00 – 9:30 am | Arrival of Guests | Ushers/Secretariat |
| 9:00 – 9:30 am | Closed Session of the COSECSA Leadership and the guest of Honor | President |
| 9.30 – 10:00 am | Invited guest will be seated | Protocol/ Ushers/Secretariat |
| 10:00 – 11:00 am | Opening Ceremony | Ushers/Secretariat |
| Procession of Honorary Fellows, Fellows by Election and Fellows by Examination | Led by the Chair-ECC |
| Procession by the Council Members in gowns | Led by the Registrar |
| Procession of Guest of honor | Led by the Secretary General |
| led by the President, VP, Secretary General, Minister of Health and President of Burundi Surgical Society |
| Burundi National Anthem & COSECSA Anthem | MC and Band |
| Welcoming Address –Surgical Society of Burundi-president | President ABUC |
| Dr V. Barendegere |
| Speech by WHO -Burundi Representative | Dr X. Crespin |
| Presidential address - COSECSA President | COSECSA President, |
| Pr L. Chikoya |
| Speech by Minister of Public Health- Burundi | Dr Lydwine Baradahana |
| Guest of Honor to be granted the tile of HONORARY FELLOW | MoH/COSECSA President- L. Chikoya |
| Address by the Guest of Honor and official opening of the Annual Conference. | |
| 11:00 – 11:15 am | VP invites colleges’ presidents and dignitaries for 3-minute Words of Goodwill | Vice President |
| o President of WACS | Dr W. Mwalufu |
| o President of CMSA | |
| o Prescient of ACS | |
| o President of RCSEd | |
| o President of RCSEng | |
| o President of CANECSA | |
| o President of JSS | |
| Music Interlude | MC/Band/ Traditional Dance |
| GRADUATION CEREMONY |
| 11:15 – 12.45pm | Granting of the Honorary Fellowship Awards | SG to Present, |
| President, GoH & Registrar to Award |
| Fellowship Pledge | Led by the SG |
| Granting of Fellowship by Election | SG to Present, |
| GoH and President to Award |
| Granting of Fellowship by Examination | ECC Chair and SG to present, |
| GoH and President to award |
| Recognition of Best Examination candidates | Panel Heads to Present, |
| Guest of Honor to Award |
| Presentation of the Overall Best Exam Performer (Gerrald O’Sullivan Award) | President of RCSI, |
| Guest of Honor to Award |
| Recognition of ACS Scholarship Awards | Dr. Girma Tefera to Present, |
| GoH to Award |
| Recognition of Smile Train Post Fellowship Scholars | Mrs. Nkeiruka Obi to Present |
| Mr. Susannah Schaefer, COSECSA President & Guest of Honor to Award |
| 12:45 – 1: 15 pm | Announcing afternoon session | MC |
| Photo session & Interactions | Local Organizing Committee/ Secretariat |
| 1:15 – 2:30 pm | LUNCH | Local Organizing Committee/ Secretariat |
| Special Lunch for MoH and COSECSA Leadership | CEO/Local Organising committee |
| 2:30 -03: 15 | Rahima Dawood Oration | SG to present |
